Adding Variables to an Automated Message

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You can add variables to automated messages to personalize the message so it matches your guest and their reservation. Each variable acts as a placeholder that is populated, or replaced, with the information from the reservation in question when the message is sent.

Here's an example of a message with variables:

"Hi {{guest}},
We are pleased to welcome you today to our Luxury Apartment {{listing_address}}. Let us know if you have any question.
Regards,
{{host_first}}"

When the message is sent, the variables are replaced by the following details associated with the relevant reservation:

  • The guest's full name
  • The listing's complete address
  • The hosts' first name

Read more below about which variables are available to you and how they are populated when the message is sent.

Default variables

These variables are created by Guesty, based on the needs and demands of the industry.

Variable

How the variable appears in the message

Information that will populate the variable when the message is sent

Check in date

{{checkin}}

The check-in date for the reservation in question, based on the listing's time-zone

Check in form link

{{checkin_form}}

A link to the check-in form that was sent to the guest.

Check out date

{{checkout}}

The check-out date for the reservation in question, based on the listing's time-zone

Currency

{{currency}}

The currency in which the reservation should be paid, which is the listing's currency

Guest first name

{{guest_first}}

The guest's first name 

Guest flight number

{{flight_number}}

The guest's flight number

Guest full name

{{guest}}

The guest's full name

Guest planned arrival time

{{planned_arrival_time}}

If the guest's estimated arrival time was added to the reservation, that will be used. Otherwise, the listing's default check-in time will be used

Guest planned departure time

{{planned_departure_time}}

If the guest's estimated departure time was added to a reservation, that will be used. Otherwise, the listing's default check-out time will be used

Guest transportation method

{{transportation}}

The guest's transportation from the airport to the property

Guest's email address

{{guest_email}}

The guest's email address

Guest's hometown

{{guest_hometown}}

 The guest's hometown of the reservation in question

Guest's phone number

{{guest_phone}}

 The guest's pohne number

Guesty fee

{{our_fee}}

Guesty's fee for the reservation, in USD

Host channel fee

{{host_service_fee}}

The channel fees. Only for the listing

Host first name

{{host_first}}

Rentals United: 

The host's first name, as it appears on the connection

All other booking channels:

The first name of the last user who responded to the guest via the Inbox. If a message is being sent to a guest for the first time, the placeholder's value will be the first user in your Guesty account's user list. The list is sorted alphabetically

Host full name

{{host}}

Rentals United:The host's full name, as it appears on the connection. 

All other booking channels

The full name of the last user who responded to the guest via the Inbox. If a message is being sent to a guest for the first time, the placeholder's value will be the first user in your Guesty account's user list. The list is sorted alphabetically

Integration nickname

{{integration_nickname}}

The unique name for each of the user's connections, as it appears in Guesty

Guest access code

{{guest_access_code}}

The guest access code generated per reservation by Guesty Locks Manager, if you have set up this add-on feature

Key code

{{key_code}}

The listing's key code, as populated in Guesty by a third-party Marketplace partner, if you are using one

Listing check in time

{{checkin_time}}

The reservation's check-in time according to the listing's default setting. Based on the listing's time-zone

Listing check out time

{{checkout_time}}

The reservation's check-out time according to the listing's default setting. Based on the listing's time-zone

Listing nickname

{{listing_nickname}}

The nickname of your listing in Guesty, if relevant

Listing title

{{listing}}

The title of your listing as published on Airbnb

Listing's city

{{listing_address_city}}

The city where the listing is located

Listing's cleaning instructions

{{listing_cleaning_instructions}}

The cleaning instructions entered in the listing's "property" tab

Listing's full address

{{listing_address}}

The complete address of your listing. This includes the following optional fields:

• County

• Neighborhood

• Unit

• Apartment

• Floor

Number of adult guests

{{adults_count}}

The number of adults in the reservation

Number of children guests

{{children_count}}

The number of children in the reservation

Number of guests

{{guests_count}}

The number of guests in the reservation

Number of infant guests

{{infants_count}}

The number of infants in the reservation

Number of nights

{{nights_count}}

The number of nights booked for the reservation

Reservation accommodation fare

{{fare_accommodation}}

The payout for the reservation, without fees or taxes

Reservation balance due

{{balance_due}}

The balance of the reservation if it is still due to be paid

Reservation channel

{{channel}}

The source of a reservation, such as the booking channel or the source that is entered when creating a manual reservation in Guesty

Reservation cleaning fee

{{fare_cleaning}}

The cleaning fee of the reservation

Reservation cleaning notes

{{notes_cleaning}}

The text in the "cleaning notes" field of the reservation

Reservation confirmation code

{{confirmation_code}}

The reservation's confirmation code

Reservation guest notes *see Tip below

{{notes_guest}}

The text in the "guest notes" field of the reservation *see Tip below

Reservation host payout

{{host_payout}}

The host's final earnings from the reservation

Reservation other notes

{{notes_other}}

The text in the "other notes" field of the reservation

Reservation owner's revenue data will be available 15 minutes after reservation is created

{{owners_revenue}}

The owner's revenue from the reservation

Reservation payments

{{payments}}

The total amount paid by the guest and when

Reservation taxes

{{reservation_taxes}}

A reservation's tax amount

Reservation total paid

{{total_paid}}

A reservation's total amount paid

Reservation total payout

{{total_payout}}

The sum of payments made by the guest for the reservation at the moment the variable is populated

Reservation's property manager commission data will be available 15 minutes after reservation is created

{{commission}}

The "your commission" figure from the reservation

Team member first name

{{user_first}}

The user's first name, as it appears in Guesty

Team member full name

{{user}}

The user's full name, as it appears in Guesty

Tip:

The "Guest Notes" field under a Reservation are meant for notes to share with the guest using the variable above. The "Notes" field under a Guest is meant for internal notes related to that guest across reservations, and does not have a variable.

Custom variables

These variables are created by you, using custom fields. We recommend creating a custom variable for any type of information you find yourself sending repeatedly to guests that cannot be found in the list of default variables.

Next reservation variables

These are more variables created by Guesty to help you provide your staff with important information regarding upcoming reservations. For example, send a message to inform your cleaner when the next check-in is planned for: 

"Hi {{user}},  We are expecting the next guest on {{next::checkin}}.  Please have the apartment ready by then. Regards, {{host_first}}"

Variable

How the variable appears in the message

Information that will populate the variable when the message is sent

Check in date

{{next::checkin}}

The check-in date for the next reservation, based on the listing's time-zone

Check out date

{{next::checkout}}

The check-out date for the next reservation, based on the listing's time-zone

Guest first name

{{next::guest_first}}

The first name of the next guest

Guest full name

{{next::guest}}

The full name of the next guest

Guest planned arrival time

{{next::planned_arrival_time}}

If the estimated arrival time of the next guest was added to the reservation, that will be used. Otherwise, the listing's default check-in time will be used

Guest planned departure time

{{next::planned_departure_time}}

If the estimated departure time of the next guest was added to the reservation, that will be used. Otherwise, the listing's default check-in time will be used

Guest's email address

{{next::guest_email}}

The email address of the next guest

Guest's phone number

{{next::guest_phone}}

The phone number of the next guest 

Guesty fee

{{next::our_fee}}

Guesty's fee for the next reservation, in %

Host channel fee

{{next::host_service_fee}}

The channel fees of the next reservation. Only for the listing

Listing check in time

{{next::checkin_time}}

The check-in time for the next reservation, based on the listing's timezone

Listing check out time

{{next::checkout_time}}

The check-out time for the next reservation, based on the listing's timezone

Number of guests

{{next::guests_count}}

The number of guests in the next reservation

Number of nights

 {next::nights_count}}

The number of nights booked for the next reservation

Reservation accommodation fare

{{next::fare_accommodation}}

The payout for the next reservation, without fees or taxes

Reservation cleaning fee

{{next::fare_cleaning}}

The cleaning fee of the next reservation

Reservation cleaning notes

{{next::notes_cleaning}}

The text in the "cleaning notes" field of the next reservation

Reservation conformation code

{{next::confirmation_code}}

The confirmation code of the next reservation

Reservation guests notes

{{next::notes_guest}}

The text in the "other notes" field of the next reservation

Reservation host payout

{{next::host_payout}}

The host's final earnings for the next reservation

Reservation other notes

{{next::notes_other}}

The text which is added to the other notes field inside of each reservation

Tip:

Variables can also be added to messages sent from the Guesty Inbox or when creating templates for saved replies, Auto Responses, and Auto Reviews,  but for auto reviews, you can only add the following variables: {{guest}}, {{guest_first}}, and {{listing_address_city}}. 

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