Navigating the Multi-Calendar

The Multi-Calendar simplifies how you track reservations, manage availability blocks, and monitor property changes. With customizable displays, filtering options, and availability tracking, you can efficiently view overlapping events, assign unassigned reservations, find available properties for specific dates and needs, and make informed scheduling decisions across all your listings.

To access the Multi Calendar, sign in to your Guesty account and click in the top navigation bar.

Set up your Multi-Calendar

Personalize your Multi-Calendar

You can choose what to display in the Multi-Calendar and the properties panel. To open the personalization side panel, click at the top-right corner of the Multi-Calendar.

Personalize your Multi-Calendar:

• Under “What listing info would you like to see?”, select the listing information you want displayed in the properties panel.

• Under “What would you like to see on the calendar?”, select the information you want displayed on the Multi-Calendar.

• Desktop version: Under "Select which tapes to show and what they represent", customize your calendar's visual appearance by adding color-coded status bars and personalizing reservation block colors to match your workflow. To understand what each color means, refer to the icons and colors guide.
  • Reservation status: Click to open the icons and colors guide, where you can select custom colors for different reservation blocks on your calendar.
  • Payment status (Optional): Add a colored tape above reservations to show payment status (fully paid, partially paid, or unpaid).
  • Guest stay status (Optional): Add a colored tape above reservations to indicate guest status (upcoming stay, checked-in, checked-out, or no-show). 

• Under “Weekend visibility options,” select the days to highlight on the multi-calendar. This setting is enabled by default with “Saturdays and Sundays” selected. It applies per user and doesn't affect your weekend definitions.

Icons and colors

To view a complete guide to all icons and color codes, click at the top-right corner. The guide opens in the right-side panel and provides the following information:

• What each block color represents (available, confirmed reservation, confirmation pending, etc.)
• Icons on calendar cells
• Icons on reservations and blocks
• Icons in tooltips
• Desktop version: Click  next to any option under "Reservation status" and "Blocks" to select custom colors from a predefined palette for different calendar blocks. You can also view color indicators for payment and guest stay statuses. These customizations apply to your view only, not the entire account.
  • "Reservation status": Includes confirmed reservations, confirmed owner's reservations, and reserved reservations.
  • "Blocks": Includes no availability blocks. Click on "Other" to include and customize additional block types, such as manual, out of rental period, advanced notice, Smart Calendar Rules, iCal, and preparation time blocks. To revert the customization, click next to the relevant block.

Manage the Multi-Calendar

Filter listings

Use filters to view and manage specific listings in the Multi-Calendar.

View overlapping events

Overlapping events appear as overlapping bands on the calendar. If more than two events overlap, a number indicating additional events appears below the bands.

Click this number to see a detailed list of all the overlapping events.

Manage reservations

Track changes

Track all Multi-Calendar changes made since March 2024 using the activity log. Changes made before March 2024 aren’t included.

To access the activity log, follow the steps below:

Step by step

1. At the top-right corner, click .
2. Click +Add filter to refine your search results.
3. To reveal the option for custom date filtering:
   • Select a specific listing from the filters. 

   • After you select a listing, you can set custom dates.

     

     Note:

     To use the custom date filter, first select a listing. 

4. To download the displayed activity log report, click Download CSV at the top-right corner.

Change availability settings

To change a listing's availability settings, hover over any availability-related block on the Multi-Calendar and click Block time settings to navigate to the listing's availability settings page.

Assign unassigned reservations

You can manually assign an unassigned reservation to a sub-unit directly from the Multi-Calendar.

Check property availability

Use the Multi-Calendar to see which of your properties are available on certain dates by applying filters to see results according to the number of guests, city, amenity, tags, number of bedrooms, or property.

The property prices displayed in the search results are the prices per night, which can be either the property's base price or the nightly rate. Once you add a property to the "Reservations cart", the price updates to include additional fees and taxes.

Only listed properties are included in the search results.

By default, blocked properties are excluded from search results:

• Properties with a flexible block can be included by selecting Add blocked properties.
• Properties with inflexible blocks remain excluded.

If a property is assigned to a rate plan or rate strategy with availability restrictions, it won't appear on restricted days. For example, if a property has a rate strategy that prohibits check-ins on Sundays, it will not be shown when searching for availability on Sundays.

Follow the steps below to check the availability of a listing.

Step by step

1. At the top right, click Find availability.
2. Enter the relevant start and end dates in the pop-up calendar.
3. Edit relevant filters (e.g., guests, tags, etc.).
4. Click Find properties.

5. Properties that meet your filtered criteria will appear to the left.

   Choose how to proceed:

   • Create a manual reservation for a single property: click Add next to the relevant property, then click Create reservation. Enter the relevant details and click Create reservation
   • Send a quote to a guest
   • Create a group reservation