We offer two versions of the owner statement template:
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Original template: Provides general, listing, and owner transaction summaries on separate pages
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Updated template: Provides line item details organized per reservation in a continuous flow, plus additional customization options
The updated version will continue to be enhanced. You can switch to it at any time, following the steps below.
In both versions you have the option to activate Ability to generate zero income statements:
- If activated, this will create statements for owners even when no income has been generated.
- For the owner statement to match data in the owner activity report, toggle ON to display every transaction.
- If a listing is not connected to the business model, it will not generate an owner statement.
Important:
The template you choose will be used for your entire account. You cannot choose one template for some listings and the other template for the rest of your listings.
Current version
See below to understand how information is provided in the current version.
Current version structure
The current version of the owner statement is comprised of three separate pages/summaries.
General summary
Each general summary presents the initial balance and ending balance:
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Initial balance: The balance that was in the owner's account at the beginning of the month in question.
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Ending balance: What is left in the owner account after adding and subtracting the different transactions that took place during the month in question, such as those listed below.
All other items that may appear in the general summary depend on the transactions that took place during the month in question:
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Rental income: The total rental income transactions for that month.
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Supplies and purchases: Expenses to be paid by the owner during that month.
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Management fee: The PMC commission for that month.
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Minimum account balance: A reserve of money left in the account, as defined between the owner and the PMC in their contract agreement. Known as the "working capital" in the Owner's Portal.
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Payment to owner: Payments you posted to the owner.
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Payment due to the owner: The amount owed to the owner, calculated as the ending balance minus working capital. The ending balance is determined by adding earnings to the initial balance and subtracting charges. Note that this amount reflects what is owed, not the owner's monthly revenue, which is shown separately in the Owner Portal.
Important:
The initial balance of an owner statement represents the ending balance of the previous month's owner statement. If an owner was not paid the previous month, there will be an initial balance for the next month. We are able to zero out this initial balance, but it is your responsibility to account for this action as it can create a discrepancy in the owner statement if the owner is not paid.
Listing summary
At the top is a summary of the income due to the owner for a specific property. Below this is a breakdown of transactions for that listing that occurred during the month in question. The summary includes:
- Transaction date
- Transaction category
- Description of the transaction
- Amount of the transaction
- Management Fee
- VAT
- Net amount of Transaction
Owner transactions summary
The Owner Transactions Summary displays transactions that are not connected to specific listings, but rather transactions between the owner and the PMC. Transactions shown in this section include manual transactions created by the PMC via adding a transaction. The summary includes:
- Transaction date
- Transaction category
- Description of the transaction
- Amount of the transaction
- Management Fee
- VAT
- Net amount of transaction
Updated template
The updated version of the owner statement template provides line item details organized per reservation in a continuous flow, with additional customization options that can be previewed live as you edit your template.
The statement total is calculated as follows, displaying the balance of transactions for the current month, excluding the beginning balance:
| Rental income + Property income - Payment To owner |
To use and customize the updated owner statement template, follow the steps below.
Note:
To continue using the current version, toggle off "updated version" in step 5.
Using and customizing the updated version
Step by step:
- Sign in to your Guesty account.
- In the top navigation bar, click the mode selector and select Accounting mode.
- Click Owner accounting, then select Owner statements.
- At the top right, click Customize statements.
- Under "General settings":
- Toggle on Updated template (breakdown by reservation).
- Toggle on or off Ability to generate zero income statements.
- If activated, this will create statements for owners even when no income has been generated.
- For the owner statement to match data in the owner activity report, toggle ON to display every transaction
- If a listing is not connected to the business model, it will not generate an owner statement.
- Toggle on or off Separate pages per listing to separate your transactions by listing for the owner.
- Check the boxes to include or exclude specific information in your template. (See cusomtization options below.)
- As you hover over or click on each option, view the Live preview to the right to see where and how the information is displayed.
- At the top right, click Save.
- In the pop-up, review your selection then click Apply changes.
Customization options
See linked help center articles for more details on how data for the specific fields are populated.
Statement header
- Statement generation date
- PMC address (From your company information)
- Company VAT number
- Owner address (From "business information" in the owner profile)
- Owner VAT number
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- From "business information" in the owner profile
- Displayed on statement for tax reporting in countries where owners much charge VAT on rental income or services.
Statement summary
- Display summary by categories (From accounting categories to classify transactions.)
- Display year-to-date column (Display year-to-date amounts in the summary by categories section.)
- Working capital
- From "business information" in the owner profile
- Includes the surplus revenue that is used to incur expenses
- Working capital summary
Statement main body
- Attach receipts to any transaction (Include files attached the journal entries, such as receipts)
- Initial and ending balance in the body of the statement
- Statement balance
- Show pending transactions (All owner pending transaction are shown to ensure there is no negative balance.)
Reservation settings
- Reservation confirmation code (A reservation beginning with “HM” is a reservation from Airbnb. One beginning with “HA” is from VRBO.)
- Check-in/out dates
- Number of nights
- Guest name on reservation
- Transactions with zero amount for the owner
- Taxes remitted by PMC (Taxes remitted by on owner's behalf for each guest reservation.)
- Display GST on accommodation fare only
- Display in summary (Display the taxes remitted by the PMC as two separate rows, positive and negative.)
- Owner reservations
- Owner guest reservations