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Adding a Transaction

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Accounting by Guesty is a premium feature. Please contact us to discuss activating it.

A transaction is a business event that has a monetary impact on your company's financial statements. Guesty has created five types of transactions that you are likely to use in your business:
  • Owner charge
  • Folio transfer
  • Post payment
  • Expense
  • Debit/credit
They are predefined with whom to debit/credit - the owner, vendor, or you - and which account they should appear in.

A transaction can be added in three places in Guesty. See instructions on how to add a transaction in place below.

Important:

You need to activate Accounting by Guesty and set up your business models to be able to add transactions.

Accounting Reports

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Step by step:

Tip:

Beta navigation users, please note that the steps below refer to the navigation as seen in the Legacy mode. Read more here about locating menu items in the new navigation.

  1. Sign in to your Guesty account.
  2. In the top menu, click Financials.
  3. From the drop-down, select Reports.
  4. In the reports menu, click any type of report.
  5. To the top-right, click Add transaction.
  6. Of the five transactions listed above, select the one that fits your current needs. You can learn more about each type of transaction here.
  7. Fill in the required information and note that when selecting a listing, you will only be able to see listings that are assigned to a business model.
  8. Click Add.

A Reservation

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Step by step:

Tip:

Beta navigation users, please note that the steps below refer to the navigation as seen in the Legacy mode. Read more here about locating menu items in the new navigation.

  1. Sign in to your Guesty account.
  2. In the top menu, click Reservations.
  3. Select the relevant reservation.
  4. In the gray banner at the top of the page, click Balance due or Payout.
  5. In the "Folio" section, click Add transaction.
  6. Of the five transactions listed above, select the one that fits your current needs and fill in the required information. You can learn more about each type of transaction here.
  7. Fill in the required information and note that when selecting a listing, you will only be able to see listings that are assigned to a business model.
  8. Click Add.

Note:

Expenses are only included in your Analytics calculation. Turn on the Charge owner toggle to indicate that the expense was paid out of your trust account and include the transaction in your accounting records.

Posting Journal

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Step by step:

Tip:

Beta navigation users, please note that the steps below refer to the navigation as seen in the Legacy mode. Read more here about locating menu items in the new navigation.

  1. Sign in to your Guesty account.
  2. In the top menu, click Financials.
  3. From the drop-down, select Posting Journal.
  4. In the top-right corner, click the plus icon.
  5. Of the five transactions listed above, select the one that fits your current needs and fill in the required information. You can learn more about each type of transaction here.
  6. Fill in the required information and note that when selecting a listing, you will only be able to see listings that are assigned to a business model.
  7. Click Add.

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