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How a reservation cancellation is reflected on the Owner Statement depends on the timing of the cancellation and the related Business Model.
If the reservation is cancelled before the Owner Statement is generated, the statement will reflect the updated revenue for the reservation and no action is required.
Cancellation After Owner Statement Generation
If a reservation is cancelled after the Owner Statement has been generated, and after the Business Model trigger (i.e. check in or check out), the statement will show the full amount or the cancellation fee for the reservation.
Follow the steps below to adjust the Owner Statement as needed.
Reservation Cancelled With No Refund
If a reservation is cancelled with no refund due, the Owner Statement will already reflect the full reservation revenue and no action is required.
Reservation Cancelled With Full or Partial Refund
If a reservation is cancelled with a full refund due back to the guest, the Owner Statement will need to be adjusted to reflect no revenue.
If a reservation is cancelled with a partial refund due back to the guest, the Owner Statement will need to be adjusted to reflect the reduced revenue.
Follow the steps below to update the reservation on the Owner Statement.
Step by step:
- Reprocess the reservation following these steps.
- Hover over Financials.
- From the drop-down menu select Owner Statements.
- In the far right column next to the relevant Owner Statement, click the More Options icon.
- Click Regenerate.