Accounting by Guesty is a premium feature available to Pro users only. Please contact us to discuss activating it.
Before you begin
An owner charge is an amount that will be charged to the owner by default. The income can be split between the vendor and the PMC.
An owner expense is an amount that will be paid to a vendor by default. The payment can be split between the owner and the PMC.
A recurring owner charge or expense can only be added through a business model. You can add recurring owner charges or expenses when creating a new business model or updating an existing one.
Recurring charges or expenses can be associated with specific reservations (e.g. per guest, per stay, per night) or made periodically (per month, per quarter).
Note:
Adding a one-time owner charge or expense is done by creating a transaction.
Add recurring owner charge or expense
Step by step:
- Sign in to your Guesty account.
- In the top navigation bar, click the mode selector and select Accounting mode.
- Click Business models.
- Click Add business model, or click on an existing business model to update.
- Scroll down to the section Trust account income / Trust account expenses.
- Add a charge or expense as follows:
- To add a charge, at the right click Add recurring owner charge.
- To add an expense, at the left click Trust account expenses. Then at the right, click Add recurring expense.
Apply charge or expense for Guesty Booking Engine reservations
To apply a recurring owner charge or expense to reservations made via the Guesty Booking Engine, select both Booking Engine and website sources in the "Manual Reservations" field in the "Conditions" section. If you see multiple instances of "website" and "Booking Engine", select all of them.
Click Update and reprocess to apply the changes to reservations from with the listings associated with the business model.
What happens when a reservation is canceled
When a reservation is canceled, reservation-related charges or expenses are canceled automatically. Reservation related charges include net rental income, PMC commission, additional Fees, and taxes.
Payment-related and recurring charges/expenses will still remain in the reservation after it is canceled.
If you would like the recurring owner charges or expenses to be removed, this needs to be done manually by reversing the transaction in the Posting Journal.
Recurring charges or expenses that are associated to the specific reservation (e.g. charged per guest, per stay, per night) will be automatically reversed when the reservation is canceled.
Recurring charges or expenses that are periodic (e.g. monthly, quarterly), will not be reversed.