Accounting by Guesty is a premium feature. Please contact us to discuss activating it.
A transaction is a business event that has a monetary impact on your company's financial statements. Guesty has created five types of transactions that you are likely to use in your business:
- Owner charge
- Folio transfer
- Payment from owner
- Expense
- Debit/credit
They are predefined with whom to debit/credit - the owner, vendor, or PMC - and which account they should appear in. A transaction can be added in three places in Guesty. See instructions on how to add a transaction in each place below.
Important:
You need to activate Accounting by Guesty and set up your business models to be able to add transactions.
Accounting reports
Step by step:
- Sign in to your Guesty account.
- In the top navigation bar, click the mode selector and select Accounting mode.
- Click General ledger and select Preconfigured reports.
- In the reports menu, click the relevant report.
- To the top-right, click Add transaction.
- Of the five transactions listed above, select the one that fits your current needs. You can learn more about each type of transaction here.
- Fill in the required information and note that when selecting a listing, you will only be able to see listings that are assigned to a business model.
- Click Add.
A reservation
Step by step:
- Sign in to your Guesty account.
- In the top navigation bar, click the mode selector and select Operations mode.
- Click Reservations.
- Select the relevant reservation.
- In the gray banner at the top of the page, click Balance due or Payout.
- In the "Folio" section, click Add transaction.
- Of the five transactions listed above, select the one that fits your current needs and fill in the required information. You can learn more about each type of transaction here.
- Fill in the required information and note that when selecting a listing, you will only be able to see listings that are assigned to a business model.
- Click Add.
Note:
Expenses are only included in your Analytics calculation. Turn on the Charge owner toggle to indicate that the expense was paid out of your trust account and include the transaction in your accounting records.
Posting journal
Step by step:
- In the top navigation bar, click the mode selector and select Accounting mode.
- Click General ledger and select Posting journal.
- In the top-right corner, click the plus icon (it will say Add transaction when you hover over it).
- Of the five transactions listed above, select the one that fits your current needs and fill in the required information. You can learn more about each type of transaction here.
- Fill in the required information and note that when selecting a listing, you will only be able to see listings that are assigned to a business model.
- Click Add.
