Recording a payout made to an owner

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Guesty automatically creates owner statements with a summary of revenue, expenses, and payouts related to an owner. After a payout is made to an owner, you can post it to reflect in your Accounting reports. Follow the steps below or watch our video to post a single payout or several payouts at once in bulk. (Please note this functionality has moved from Owner Statements to Balances.)

Create owner balance filter with outstanding balance column

If you've already created a filter skip to the next section.

1. Sign in to your Guesty account.
2. In the top navigation bar, click the mode selector and select Accounting mode.
3. Click General ledger and select Balances.
4. To the right of "Filters," click Ledger.
5. From the drop-down menu, select Owners, then click Save.
   1. Optional: Click the Filter "Balance Date" to change from "today" to a specific date. Click Save.
6. At the top right, click Columns. In the drop-down, click the toggle to activate "Outstanding balance."
7. In the top right, click Save as.

Post one or more owner payouts

1. Sign in to your Guesty account.
2. In the top navigation bar, click the mode selector and select Accounting mode.
3. Click General ledger and select Balances.
4. At the top left, click the drop-down to select your saved filter. 
   • If you don't see the filter, change the view from "Favorites" to "All."
5. Select the relevant line items:
   • For one item, hover over the line, then click the Pay button that appears to the right.
   • For multiple items, click the checkboxes for each relevant item, then at the top right click Pay.
6. In the pop-up, fill out the information:
   • Payout name: Enter a name for the transaction just created.
   • Payout description: Enter a description that will be displayed on the Owner Statements.
   • Payout method: From the dropdown menu, select the type of payout to record (e.g. cash, bank transfer).
   • Payout date: Enter the date the money was actually paid from the bank.
   • Reference number: Enter an internal reference number as needed. 
7. Additional, optional actions:
   • Edit payout amount: Hover over an entry item and click the pencil icon to the right.
     • In the "Payout editor" that opens, click the checkbox to remove a transaction item from the total amount to be paid out. This change is immediately reflected in the "Payout" amount for that entry item.
   • Remove a payout: Hover over an entry item and click the "x" icon to the left.
     • In the pop-up, click Remove payout.
8. Click Payout.
9. In the pop-up, click Confirm.
10. In the pop-up, click Got it.