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After a payout is made to an owner, a vendor, or a PMC you can post it to reflect in your Accounting reports. You can post a single payout or several payouts at once in bulk.
You also have the option to edit the amount of a specific transaction to record a partial payment, as detailed in the posting steps below.
Tip:
Learn more about owner statements.
Create filter with outstanding balance column
If you've already created a filter skip to the next section.
- Sign in to your Guesty account.
- In the top navigation bar, click the mode selector and select Accounting mode.
- Click General ledger and select Balances from the drop-down menu.
- To the right of "Filters," click Ledger.
- From the drop-down menu, select the relevant filter:
- Owners
- Accounts payables (PMC)
- Accounts payables (Vendors)
- Optional: Click the Filter "Balance Date" to change from "today" to a specific date.
- Click Save.
- At the top right, click Columns. In the drop-down, click the toggle to activate "Outstanding balance."
- In the top right, click Save as.
Post one or more payouts
Note:
The amount is seen from a trust account perspective. You can select only items that have a negative amount to pay from the outstanding balance column. Items with a zero or a positive balance cannot be selected.
- Sign in to your Guesty account.
- In the top navigation bar, click the mode selector and select Accounting mode.
- Click General ledger and select Balances.
- At the top left, click the dropdown menu to select your saved filter. If you don't see the filter, change the view from "Favorites" to "All."
- Select the relevant line items:
- For one item, hover over the line, then click the Pay button that appears to the right.
- For multiple items, click the checkboxes for each relevant item, then click Pay at the top right.
- In the pop-up, fill out the information:
- Payout name: Enter a name for the transaction just created.
- Payout description: Enter a description that will be displayed on the owner statements.
- Payout method: From the dropdown menu, select the type of payout to record (e.g. cash, bank transfer).
- Payout date: Enter the date the money was actually paid from the bank.
- Reference number: Enter an internal reference number as needed.
- Additional, optional actions:
-
Edit payout amount: Hover over an entry item and click the pencil icon to the right. In the "Payout editor" that opens you have the following options:
- Remove a transaction item by clicking the checkbox from the total amount to be paid out. This change is immediately reflected in the "Payout" amount for that entry item.
- Record a partial payment by editing the transaction amount.
- Remove a payout: Hover over an entry item and click the "x" icon to the left. In the pop-up, click Remove payout.
-
Edit payout amount: Hover over an entry item and click the pencil icon to the right. In the "Payout editor" that opens you have the following options:
- Click Payout.
- In the pop-up, click Confirm.
- In the pop-up, click Got it.
Note:
If there is working capital, it will first move to the working capital sub-ledger and only then to the payout to the owner.
Important:
Entries that have been paid cannot be reprocessed or reversed. In order to reprocess, follow the steps here to cancel the transaction in the Disbursements report.