Creating a payout to record a payment made outside of Guesty

Accounting by Guesty is a premium feature available to Pro users only. Please contact us to discuss activating it.

After a payout is made to an owner, a vendor, or a PMC you can post it to reflect in your Accounting reports. Follow the steps below or watch our video to post a single payout or several payouts at once in bulk. 

Tip:

Learn more about setting up owner statements.

 

Create filter with outstanding balance column

If you've already created a filter skip to the next section.

  1. Sign in to your Guesty account.
  2. In the top navigation bar, click the mode selector and select Accounting mode.
  3. Click General ledger and select Balances from the drop-down menu.
  4. To the right of "Filters," click Ledger.
  5. From the drop-down menu, select the relevant filter:
    • Owners
    • Accounts payables (PMC)
    • Accounts payables (Vendors)
  6. Optional: Click the Filter "Balance Date" to change from "today" to a specific date. 
  7. Click Save.
  8. At the top right, click Columns. In the drop-down, click the toggle to activate "Outstanding balance."
  9. In the top right, click Save as.

Post one or more payouts

Note:

The amount is seen from a trust account perspective. You can select only items that have a negative amount to pay from the outstanding balance column. Items with a zero or positive balance cannot be selected.

  1. Sign in to your Guesty account.
  2. In the top navigation bar, click the mode selector and select Accounting mode.
  3. Click General ledger and select Balances.
  4. At the top left, click the drop-down to select your saved filter. 
    • If you don't see the filter, change the view from "Favorites" to "All."
  5. Select the relevant line items:
    • For one item, hover over the line, then click the Pay button that appears to the right.
    • For multiple items, click the checkboxes for each relevant item, then at the top right click Pay.
  6. In the pop-up, fill out the information:
    • Payout name: Enter a name for the transaction just created.
    • Payout description: Enter a description that will be displayed on the Owner Statements.
    • Payout method: From the dropdown menu, select the type of payout to record (e.g. cash, bank transfer).
    • Payout date: Enter the date the money was actually paid from the bank.
    • Reference number: Enter an internal reference number as needed. 
  7. Additional, optional actions:
    • Edit payout amount: Hover over an entry item and click the pencil icon to the right.
      • In the "Payout editor" that opens, click the checkbox to remove a transaction item from the total amount to be paid out. This change is immediately reflected in the "Payout" amount for that entry item.
    • Remove a payout: Hover over an entry item and click the "x" icon to the left.
      • In the pop-up, click Remove payout.
  8. Click Payout.
  9. In the pop-up, click Confirm.
  10. In the pop-up, click Got it.

Note:

If there is working capital, it will first move to the working capital sub-ledger and only then to the payout to the owner.

Important:

Entries that have been paid cannot be reprocessed or reversed. In order to reprocess, follow the steps here to cancel the transaction in the Disbursements report.

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