Create one-time expenses for individual property costs and manage them from one centralized integration page. Alternatively, create a recurring expense rule.
Follow the steps below to create a one-time expense or owner charge.
Important:
Once created, an expense cannot be edited. If any details are incorrect, cancel it and create a new expense. Expenses that are already paid or within an accounting locked period cannot be canceled.
Create a one-time manual expense
Step by step:
From the homepage
- Sign in to your Guesty account.
- In the top navigation bar, click
. - Click New Expense and follow the steps below to enter the details.
From Financials
- Sign in to your Guesty account.
- In the top navigation bar, click the mode selector, then select Financials.
- Click Expenses.
- In the left-side menu, click Expenses report.
- At the top right, click Add expense and follow the steps below to enter the details.
Fill in the expense details
- Upload an invoice or other documentation related to this expense (optional).
- Enter an internal name for the expense.
Enter a description for the owner statement (optional). This appears on the statement if the owner is responsible for payment.
Select the transaction category and vendor. To create an owner charge, select yourself/PMC as the vendor.
- Enter a fixed or percentage amount.
-
Enter the expense date, with a past date up to 18 months prior.
Important:
If the past date is in a locked accounting period, the related journal entry is created on the first open date after the locked period.
- Click Continue.
-
Select a payment option based on how the expense is distributed. Each option includes credit/debit payment breakdowns between stakeholders.
Note:
If PMC was selected as the vendor to create an owner charge in the previous step, this defaults to "PMC gets reimbursed by property owner".
- Click Continue.
- Check the boxes for one or more properties.
- Click Create expense.
Once created, view or cancel the expense from the Expense report page.
