Accounting by Guesty is a premium feature available to Pro users only. Please contact us to discuss activating it.
Accounting by Guesty uses trust accounting to track the ownership of funds for multiple stakeholders as the funds move through our system. Stakeholders include property management companies (PMCs), owners, vendors, and tax authorities.
The funds flow in as a guest payment for a reservation. Your business model setup automatically creates transactions to flow funds from the guest account into the different stakeholder accounts. Transactions can also be created manually or entered via API.
Funds flow out based on a disbursement, or payout. Learn more about how to create a disbursement/payout, and how this works using double-entry bookkeeping
You can view and download a disbursements report, and cancel a disbursement if needed.
View disbursements and download report
View and download a report of all disbursements that have been recorded to your stakeholders.
Step by step:
- Sign in to your Guesty account.
- In the top navigation bar, click the mode selector and select Accounting mode.
- Click Disbursements.
- To the left, click
to apply filters. - To the right, click Columns. In the pop-up, toggle on to include additional information, or toggle off to exclude irrelevant information.
- To download the report, at the top right, click PDF or CSV to download.
Any filters or columns that you added will be applied to the downloaded file.
[BETA] Download PMC disbursements by category
Download a report that summarizes the disbursements by category to specific PMCs. This allows you to easily determine the source of their income and expenses and enter the information as a journal entry into your operating accounting system.
- Sign in to your Guesty account.
- In the top navigation bar, click the mode selector and select Accounting mode.
- Click Disbursements.
- Using filters and additional columns as needed, find the relevant PMC.
- To the right of the PMC, under "Actions", click
then select Download report.
A pdf will be sent to your email. See sample below.
Cancel a disbursement
Step by step:
- Sign in to your Guesty account.
- In the top navigation bar, click the mode selector and select Accounting mode.
- Click Disbursements.
- Using filters and additional columns as needed, find the disbursement you want to cancel.
- To the right of the disbursement, under "Actions", click then select Cancel disbursement.
- In the pop-up, click Cancel disbursement.
- The status of the payout will show as "canceled" in this report.
- The status of transactions in the payout will change to "unpaid" in the balances reports.
- The actual payout transaction will be reversed in the posting journal.
If needed, create a new disbursement / payout under the General Ledger Balances report.