Correct mistakes in posted journal entries, such as incorrect dates, amounts, or descriptions, without needing to reverse and recreate them. This feature speeds up your accounting workflow while maintaining a clear audit trail.
Modify a journal entry
Find the journal entry you want to modify via the posting journal or directly in a reservation.
Access a journal entry
Step by step:
- Sign in to your Guesty account.
- In the top navigation bar, click the mode selector and select Accounting mode.
- Click General ledger and select Posting journal.
- To the right of the journal entry, click
and select View transaction. 
Step by step:
- Sign in to your Guesty account.
- In the top navigation bar, click the mode selector and select Financials mode.
- Click Reservations.
- Select the relevant reservation.
- In the gray banner at the top of the page, click Balance due or Payout.
- Scroll down to the "Accounting folio".
- To the right of the journal entry, click
and select View and edit journal entry. 
Edit a journal entry
Step by step:
At the top right of the journal entry side panel, click Edit.
-
Update the relevant fields:
Amount: When you change the credit amount, the debit updates automatically to keep the entry balanced.
Date: Update the recognition date for entries in open periods.
Accounts and Ledgers: Select different ledgers and accounts for manual entries.
Entry Details: Edit the entry name, description, or category.
Click Update journal entry.
Optional: In the confirmation screen, add a note in the Reason for edit field to explain the change for the audit trail.
Click Update changes.
Understand editing restrictions
Certain fields are locked or "grayed out" to ensure financial integrity and compliance. Review the limitations below:
Locked periods: You can't change the amount or date of entries in a locked accounting period because this impacts past owner statements and opening balances.
Disbursed or paid entries: If an entry is already paid or disbursed, you can only edit the Name and Description.
Reservation-based entries: For entries created automatically through a reservation, the Ledger and Account fields are locked to match the original reservation data.
Cash or payment journal entries: You must edit the amount and date of cash transactions through the original payment flow rather than the journal entry side panel.
Reconciled or grouped entries: You must unreconcile or ungroup an entry before you can change the amount or date.
Track journal entry changes
Every change to a journal entry is recorded to maintain accountability and transparency.
Review the Activity Log
To see the history of an entry, open the journal entry side panel and click the Activity log tab. (If you don't see your change immediately, allow a minute or so for the activity log to refresh.)
The log includes the following information:
The user who performed the edit.
The exact timestamp of the update.
A breakdown of the "before" and "after" values.
Any notes provided in the Reason for edit field.
Identify edited entries
Quickly identify modified transactions in the Posting Journals table. Click Columns and toggle on Edited to add the column to your view. This column displays "Yes" for any entry that has been adjusted.
