Pilot: Scheduling a posting journal entry with a future date

This article explains how to schedule a new Posting Journal entry with a future recognition date. This feature is currently in pilot.

Scheduling a posting journal entry with a future date, up to 365 days in advance, allows you to pre-schedule automated recurring accruals, deferrals, period-opening balances, and other accounting needs.

Limitations

You must include the reservation number for the Advanced Deposit ledger. To auto-populate these details, add the journal entry in a reservation. If you add the journal entry via the posting journal, you must enter the reservation number manually.

If a listing is inactive, a journal entry can only be created in the Posting Journal, not in a reservation.

Schedule an entry via a reservation

Follow the steps below to create a posting journal entry directly from a reservation.

Step by step:

1. Sign in to your Guesty account.
2. In the top navigation bar, click the mode selector and select Financials mode.
3. Click Reservations.
4. Select the relevant reservation.
5. In the gray banner at the top of the page, click Balance due or Payout.
6. Scroll down to the "Accounting folio".
7. In the top-right corner, click Add journal entry.
8. Fill in the required information, including the future date.
9. Click Add.

Schedule an entry via the posting journal

Step by step:

1. Sign in to your Guesty account.
2. In the top navigation bar, click the mode selector and select Accounting mode.
3. Click General ledger and select Posting journal.
4. In the top-right corner, click
5. Fill in the required information, including the future date.
   • Note: If a listing doesn't appear as an option, first assign it to a business model.
6. Click Add.

Viewing pending entries

When you select a future date, the journal entry saves with the status Pending. The status changes to "Recognized" on the selected date.

You can view and sort journal entries by "Recognition Status" in the Posting Journal.

Status meanings:

Recognized = Active entries

Pending = Future dated entries

Unrecognized = Recognition date is in the past