Accounting by Guesty is a premium feature. Please contact us to activate it.
Set up your business models and activate Accounting to start using accounting reports.
The advanced deposit report provides a detailed overview of all upfront payments received from guests for future stays. This ledger represents the money the guest has paid to the trust account and hasn’t yet been distributed between the other ledgers (owners, vendors, PMC, tax).
Generate an advanced deposit report to:
- See the advance deposit balance per reservation for a specific date or date range to effectively manage your trust account and pass an audit.
- Display the ownership of funds for any point in time in order to meet auditing and proper accounting requirements.
- Make sure there are no checked out reservations with a balance in advanced deposits. Rolling reserves may cause a balance to happen for 90 days.
By the end of the guest's stay, the advanced deposit should be zeroed out and all the money split between the relevant ledgers. If you find past reservations with a balance, review the ledgers for that reservation and reconcile as needed.
- A negative balance means there are guest funds that have not been distributed.
- A positive balance means funds have been under-collected from the guest, and/or over-distributed to other ledgers.
Run advanced deposit report
Step by step:
- Sign in to your Guesty account.
- In the top navigation bar, click the mode selector and select Accounting mode.
- Click General ledger, then select Preconfigured reports.
- In the left-side menu, click Advanced deposit.
- Fill in the relevant information.
- Click Export as CSV.