Beta: Blocking owner transactions

Accounting by Guesty is a premium feature available to Pro users only. Please contact us to discuss activating it.

The trust account holds money received from guests until the funds are transferred to other bank accounts or entities. These include your property management company bank account, property owners’ bank accounts, tax authorities, and third-party service providers called vendors.

If you want to stop the trust account from going into overdraft, you can block owner transactions so that if the trust account does not have enough funds on the date of a payout to an owner, the transaction will not go through. For example, if the trust account has $500 and there is a $600 expense to charge the owner, this will be blocked due to insufficient funds in the account.

Follow the instructions below to block owner transactions.

Important:

We strongly recommend blocking owner transactions only if you are required (by local authorities, for example) to make sure owner statements do not go into the negative.

Step by step:

  1. Sign in to your Guesty account.
  2. In the top navigation bar, click the mode select and select Accounting mode.
  3. Click Setup.
  4. In the menu to the left, click Accounting method.
  5. Under "Do you want to block owner transactions?", select Yes, block owner transactions.
  6. In the pop-up, click Block owner transactions to confirm.

The following actions will be blocked if there are insufficient funds in the trust account:

  • The options to charge "per month" and "per quarter" for a recurring owner charge in the business model.
  • The recognition of any recurring expense the user charges the owner for (when the “Charge for the expense” toggle is activated).
  • Adding a manual transaction that involves a share or payment to an owner.

The blocked transaction will be added to the "Unrecognized transactions" report under General ledger > Preconfigured reports. Since this transaction still needs to be paid, you will need to check when there are sufficient funds, add the transaction manually, and keep a record of which blocked transactions were handled (they will all still be listed as "unrecognized transactions").

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